HIPAA Security Policies

By Art Gross, President and CEO, HIPAA Secure Now!
Twitter: @HIPAASecureNow
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In healthcare, it is crucial to ensure the security and privacy of electronic health records and all patient data with security policies. HIPAA provides guidelines for healthcare organizations and covered entities to follow in order to maintain the confidentiality, integrity, and availability of patient health information PHI, or ePHI. What are some of the security policies that healthcare organizations should implement to maintain HIPAA compliance?

Risk Management

Risk management is a critical aspect of maintaining HIPAA compliance. Healthcare organizations should conduct regular risk assessments to identify potential vulnerabilities and threats to PHI. This can include conducting penetration testing, vulnerability scanning, and any security testing that would identify any weaknesses in the organization’s security infrastructure. The business should then develop and implement a risk management plan that addresses these vulnerabilities and mitigates potential risks.

Access Control

Access control is another important security policy. This is when a business restricts access to ePHI to only authorized personnel who have a legitimate need for the information. Healthcare organizations should develop policies and procedures for granting and revoking access to this information. Additionally, technical safeguards such as multi-factor authentication, password policies, and access logs to track user activity should be implemented.


Encryption is an essential security measure for protecting ePHI during transmission and storage. Using strong encryption should be standard for your business to protect patient data while it is being transmitted over networks or stored on digital devices. This can help to prevent unauthorized access to patient data, as well as protect against data breaches and other security incidents.

Incident Response

Healthcare organizations should also have an incident response plan in place to handle security incidents and breaches that may occur. This includes identifying the types of incidents that may occur and establishing procedures for reporting and responding to the incident. It should also include training employees on roles and responsibilities in the event of a security incident. These plans should be regularly tested and updated to ensure they are effective in addressing new threats and vulnerabilities.

Physical Security

Physical security is also important in maintaining HIPAA compliance. Healthcare organizations should implement measures that protect against unauthorized access to where patient health information is stored. This can include simple measures such as locking cabinets and drawers, using secure storage containers, and limiting access to areas where patient health information is contained or processed.

Maintaining HIPAA compliance is essential for healthcare organizations. These businesses must work to protect PHI and ensure the confidentiality, integrity, and availability of this sensitive data. By implementing security policies, your business can better protect patient health information and maintain HIPAA compliance.

This article was originally published on HIPAA Secure Now! and is republished here with permission.